AccountPro Software Inc
 

FAQ - Canadian Payroll

Canadian Payroll Software Frequently Asked Questions
 
  1. Do we need any other AccountPro modules to run the payroll program ... ?
  2. Do we need the Multi-rate add-on if we have multiple pay rates or more than 1 employee ... ?
  3. Do we need the multi-rate add-on module for an employee to have several rates within a pay period ... ?
  4. What is an Earning Definition (Earning ID) ... ?
  5. What is a Deduction Definition (Deduction ID) ... ?
  6. What are Statutory Payroll Deductions ... ?
  7. How are Tips handled ... ?
  8. How are Bonuses handled ... ?
  9. What is an Employee ID ... ?
  10. Does the program print paystubs ... ?
  11. What is Job Costing ... ?
  12. What is stand alone construction cost tracking software ... ?
  13. What is Distribution to Job Phases ... ?
  14. What is unionized payroll ... ?
  15. Which cheque formats can be used ... ?
  16. Why Modular Software ... ?
  17. What are the System Requirements ... ?
   

Do we need any other AccountPro modules to run the payroll program ... ?

  • No other modules are required to run the program, calculate statutory deductions, user defined deductions, contributions and print Payroll cheques.
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Do we need the Multi-rate add-on if we have multiple pay rates or more than 1 employee ... ?

  • No other modules are required to define and use as many pay-rates (see earning definitions below) as required in your business.
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Do we need the multi-rate add-on module for an employee to have several rates within a pay period ... ?

  • No.
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What is an Earning Definition (Earning ID) ... ?

  • An earning definition defines, for example, details such as, Regular Earnings, Overtime Earnings, Bonus, Commission, Mileage, Living out Allowance, Piece Work, Tips, etc.
  • An unlimited number of earning definitions may be defined. Earning types may be defined, for example, as Regular Earnings, Overtime Earnings, Bonus, Commission, Mileage, Living out Allowance, Piece Work, etc.
  • Overtime may be calculated at 1 1/2 time, 2 times regular Earnings, or whatever multiplier is required. You may predefine as many overtime definitions (IDs) as needed.
  • Earning definitions may be specified with respect to taxability, active status, contribute to statutory deductions, contribute to calculation of "Other Deductions", such as, for example, Union Dues, all through user specified Yes/No options.
  • Indicate whether or not the earnings contribute to Vacation Pay, Holiday Pay, Sick Pay, etc.
  • By establishing any number of earnings definitions and assigning an earnings definition (ID) to an employee as a default earnings id, the person entering payroll does not have to be concerned about any of the details of rates, or if the earning contributes to the calculation of witholdings, etc.
  • Furthermore - the earning definition details only has to establised once and can be assigned to any employee, or - selected in the payroll entry (transactions) menu, thereby overriding any defaults established for the employee.
  • Earning definitions (IDs) come in very handy when and employee does various tasks withing a pay period and therefor is subject to different rates and or subject to different criteria for income tax deductions.
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What is a Deduction Definition (Deduction ID) ... ?

  • Deduction definitions keep employee deductions up-to-date in-one-place, saving you from having to change individual employee records every time deductions change.
  • Establish any number of payroll and union deduction definitions.
  • If used as a Canadian construction payroll module, contactors will find the automatic deduction capabilities support an unlimited number of deductions within a pay period.
  • Deduction definitions may specify:
    • Deductions for straight time
    • Deductions for overtime
    • Specified tax reductions
    • Subject to union dues calculations
    • Method of deduction calculation:
      • Fixed amount per pay period
      • Percentage of specified type of earnings
      • Combination of Fixed and Percentage
    • Paid by
      • Employee
      • Employer
      • Specified percentage Employee/Employer
    • Specify Distribution to General Ledger accounts
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What are Statutory Payroll Deductions ... ?

  • Statutory Deductions are mandatory payroll deductions or withholdings the employer must deduct from a payroll cheque as required by Federal, State or Local laws, For example (Always consult CCRA for details):
    • Federal income tax withholdings
    • Provincial income tax withholdings
    • Territorial income tax withholdings
    • Social Insurance withholdings
    • Workers Comp
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How are Tips handled ... ?

  • Tip definitions are setup from the Earning Definitions menu:
    • The program allows for as many different types of tips as you require for your industry and each can be specified as to:
      • Taxiblity (Federal, Provincial, Territory) yes/no
      • Various other withholdings such as Employment Insurance, CPP, QPP, Holiday Pay, Vacation Pay, Sick Pay.
      • Contribute to Workers Comp (yes/no)
      • General Ledger Account
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How are Bonuses handled ... ?

  • Bonus definitions are setup from the Earning Definitions menu:
    • The program allows for as many different types of bonuses as you require for your industry and each can be specified as to:
      • Taxiblity (Federal, Provincial, Territory) yes/no
      • Various other withholdings such as Employment Insurance, CPP, QPP, Holiday Pay, Vacation Pay, Sick Pay.
      • Contribute to Workers Comp (yes/no)
      • General Ledger Account
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What is an Employee ID? ... ?

  • An Employee ID is used to identify the employee's name. An employee id may consist of numbers and or letters (alphanumeric). For example,
    • AJC is an employee id.
    • 10553 is an employee id.
    • A-101 is an employee id.
    • 1015-AM is an employee id.
    • 101-200-34 is an employee id.
  • An Employee ID may have up to 8 alphanumeric characters.
  • Using an Employee ID in AccountPro modules make for quicker entry and or section of employees and is less prone to data entry errors.
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Does the program create and print paystubs ... ?

  • Yes, the Payroll program automatically creates and prints a cheque paystub for each employee when Cheques are printed.
  • No additional entry or setup is required by staff entering payroll data for this to occur beyond the normal payroll setup.
  • What is printed on the paystub?
    • Top of stub: Company Name, Employee ID, Employee Lastname, First name, SIN, Cheque Control Number
    • In columnnar format
      • If details exceed the height of any column, details will print on the next stub for the employee.
      • Details printed are not condensed for different earnings and or deduction. Each Earning or Deduction definition will be printed with a summarized total in the appropriated column.
      • Regular Earnings
      • Regular Hours
      • Overtime Earnings
      • Overtime Hours
      • Other Earnings
      • Other Hours
      • Other Overtime Earnings
      • Other Overtime Hours
      • Statutory Deductions
      • Statutory Contributions
      • Other Deductions
      • Other Contributions
      • To-Date Earnings
      • To-Date Hours
      • Other To-Date details
    • Bottom of stub: Payroll Period Ending, Cheque Number, Cheque Date, Gross Pay, Net Pay
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What is Job Costing ... ?

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What is unionized payroll ... ?

Platinum Payroll supports union payroll deductions and supports establishing as many union deductions as required each of which may pertain to a certain union with specifc details of how a deducton is to be calculated.

Some examples:

  • The deduction can be for union dues, health and education fund, or whatever deduction you establish in the payroll module
  • Assign deduction ids to specific employee which, for example, will allow different deductions for apprentices, journey persons, trades, etc.
  • Calculate deduction for straight time
  • Calculate deduction for overtime
  • Deductions can be a percentage, dollar amount or both
  • Paid by Employee or Employer or percentage split
  • Maximum deduction amount
  • Deductions can be turned On or Off globally for a pay period or by employee
  • etc.
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Which cheques formats can be used ... ?

  • Ordering Cheques
    • Cheque (sheet) Size: 8 1/2" x 11"
    • Number of cheques per page: 1
    • Check Stub location: Top -- 3 1/2" high
    • Cheque body location: Center or Bottom -- 3 1/2" high
    • Have the MICR code printed at the bottom of the Chequeck body.
  • The location of the printout details (date, amounts etc.) are set from the payroll preferences by the user.
  • If you do not have a suppier who is able to provide you with checks, try you local bank, or do a search on the web for Business forms, Checks, Computer forms, etc. You could narrow the search by specifying your Country, State and City.
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Why Modular Software ... ?

Modular software allows you to purchase only the modules you need.

Any module may be purchased and run as a standalone module without the need for any other software, or additional AccountPro Software.

If multiple AccountPro modules are installed, the modules will automatically interface with each other without any special setup.

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What are the System Requirements ... ?

  • Windows 10, Windows 8, Windows 7, Vista, XP.
  • Memory 512mb (preferred 1gb) ram.
  • 50mb free disk space for the first module (varies depending on what is installed), 25mb for each additional module.
  • Screen Resolution 1024 x 800 or better.
  • Internet Connection for software downloads and upgrades (not required to run or install the program).
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What is stand alone construction cost tracking software ... ?

  • The Platinum Job Costing module keeps a history of all entries in the module.
  • Tracks billings, labor, material, hours and units.
  • Includes tracking of labor costs, labor burden and hours posted from the Payroll module.
  • Provides breakdown by user defined category (or job-phase/division) with sub-totals for each.
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What is Distribution to Job Phases ... ?

  • The Platinum Job Costing module keeps a history of all entries in the module.
  • Provides breakdown by user defined category, job phase (division), sub-phase (or sub-division) with sub-totals for each.
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